INTRODUCTION

When Everyone Swims is a documentary dedicated to raising awareness about water safety for all. Through storytelling, screenings, and community action, our work aims to foster a safer, healthier relationship with water and swimming education.

This Privacy Policy (“Policy”) is intended to inform you about how we collect, use, and protect your personal data when you interact with the When Everyone Swims website, including signing up to host screenings, subscribing to our newsletter, or participating in our outreach efforts.

This policy does not cover other data processing operations outside of the website. Additional privacy measures may apply and will be communicated as required.

This Policy will be reviewed regularly. Any updates will be documented below and communicated where required.

DATA CONTROLLER

The data controller for information collected through the When Everyone Swims website is:

When Everyone Swims
[Insert mailing address if applicable]

Questions about this Policy or any data protection concerns should be directed to: [Insert contact email, e.g., [email protected]]

WHAT WE PROCESS & WHY

WEBSITE

We use cookies on our website, including essential and non-essential cookies. Non-essential cookies are deployed only with your consent. See the Cookies section below for details.

MAILING LIST & EMAILS

We collect your name and email address when you opt in to our newsletter or updates. We use this information to send you news about the film, screening opportunities, and ways to get involved. You can withdraw your consent at any time by unsubscribing via the link in our emails.

We may also email you (based on our legitimate interest) if you register to host a screening, request resources, or otherwise engage with us. You may opt out at any time using the unsubscribe link provided.

EVENTS & SCREENINGS

If you sign up to host a screening, we collect your name, email, organization (if applicable), event details, and location via our intake form (powered by [form platform, e.g., Gravity Forms, Google Forms]). This information allows us to support you in organizing a screening and to track participation.

OUTREACH & IMPACT DATA

We may collect data (such as location, event attendance, or action pledges) to assess the reach and impact of our campaign. We do not collect sensitive data or personally identifiable political opinions. Any data shared publicly will be anonymized and aggregated.

DONATIONS

If you choose to make a donation, you will be directed to our trusted donation partner ([insert partner name, e.g., PayPal Giving Fund]). Your data will be processed under their privacy policy, linked on their donation page.

DATA RETENTION

We retain personal data as long as necessary to fulfill its purpose, unless you withdraw consent or request deletion. Data required by law (e.g., donation records) will be retained for the legally mandated period.

SENSITIVE DATA

We do not collect sensitive data as defined under EU data protection laws.

COOKIES

Cookies are small text files stored on your device to recognize your browser and enhance user experience. We use cookies for:

ESSENTIAL COOKIES

Necessary for the website to function; cannot be turned off.

PERFORMANCE COOKIES

Allow us to monitor traffic and improve our website.

MARKETING COOKIES

If applicable, we may use cookies set by social media platforms or ad services to measure engagement with embedded trailers or outreach campaigns.

Users can opt in or out of non-essential cookies at any time through the cookie consent tool displayed on our website.

INFORMATION SECURITY

We take reasonable steps to protect your data through technical and organizational measures such as limiting access, encrypting data where feasible, and staff training. Despite these measures, internet-based data transmission carries inherent risks and is at the user’s own risk.

DATA SHARING & PROCESSORS

We work with selected third-party services (e.g., MailChimp, Gravity Forms, Google Analytics, WordPress) to manage our website, emails, and event forms. These partners process data on our behalf under contractual safeguards compliant with international data protection laws.

We do not sell or share your data with advertisers for targeting purposes.

EXTERNAL LINKS

Our website may link to external sites (e.g., YouTube, Facebook, Instagram). We are not responsible for how these third-party sites collect or process data. Please review their privacy policies before using their services.

YOUR RIGHTS

If EU data protection laws apply to you, you may have the right to:

• Access your data
• Correct inaccuracies
• Request deletion
• Object to processing
• Withdraw consent
• Request data portability
• Lodge a complaint with a data protection authority

To exercise these rights, contact us at [email protected].

CHANGES & REVISIONS

This Policy may be updated periodically.

Policy published: May 3rd, 2025.